Ordering the correct amount of inventory can feel overwhelming. We get it. Ordering too much can really cost you, whereas not having enough loses you money and customers. So how do you know how much inventory to order? Well, that right there is where inventory control models come into play.
In this piece, you’ll learn what some of the most common inventory controls are to use in inventory management so that you can start cutting costs and saving money.
What is Inventory Control?
First off, it helps to know what inventory control is all about. Inventory control helps your business maintain the right amount of inventory while reducing costs. The goal with inventory control, also known as stock control, is to get the most profit from your inventory with the least amount of investment. You want to make sure you have enough inventory in stock so that you can keep customers happy, but you don’t want to waste money ordering inventory that might not sell.
The importance of inventory control is in the accuracy it provides. You can find out which products are selling and which ones aren’t, which items you need to have in stock and specifically how much is needed. And once you know these details, you can reduce operational expenses, lower storage costs and save your business money.
So how do you figure out your ideal inventory number? By using an inventory control model.
What are the three most common inventory control models?
Three of the most popular inventory control models are Economic Order Quantity (EOQ), Inventory Production Quantity and ABC Analysis.
Each model has a different approach to help you know how much inventory you should have in stock. Which one you decide to use depends on your business.
What are the key questions to be answered by most inventory control models?
All inventory control models will help you answer the following questions:
- How much inventory should I order?
- Where can I cut costs?
- Which inventory is selling quickly?
- How much deadstock am I carrying?
- Which inventory is increasing my holding costs?
Economic Order Quantity (EOQ)
The Economic Order Quantity inventory management method is one of the oldest and most popular. EOQ lets you know the number of inventory units you should order to reduce costs based on your company holding costs, ordering costs and rate of demand.
Here’s how to calculate your EOQ:
Take the square root of (2SD) / Production Cost
S is your setup (order) costs
D is your demand rate (units)
But the EOQ makes some big assumptions that won’t work for every company. It assumes your rate of demand, ordering costs and unit price of inventory is constant. So if you tend to have periods of time where the demand for your products is a lot lower or higher than other periods, the EOQ number will be meaningless.
Inventory Production Quantity
Also known as Economic Production Quantity, or EPQ, this inventory control model tells you the number of products your business should order in a single batch, in hopes of reducing holding costs and setup costs. It assumes that each order is delivered by your supplier in parts to your business, rather than in one full product.
This model is an extension of the EOQ model. The difference between the two models is the EOQ model assumes suppliers are delivering inventory in full to your customer or business.
Here’s how to calculate your Inventory Production Quantity:
Take the square root of (2SD) / Production Cost (1 – x)
S is your setup (order) costs
D is your demand rate (units)
X is your Demand Rate / Production Rate
This model could be a good fit for your business if:
- Your business tends to order inventory from suppliers in parts rather than one full order, such as for an automotive company.
- Demand for products is consistent over periods of time.
The more money specific inventory brings you, the more important it is to you. ABC analysis categorizes your inventory based on levels of importance. By knowing which inventory is the most important, you know where to focus your attention. To be most effective, ABC Analysis is frequently used with other inventory management strategies, such as the Just in Time method.
Inventory is categorized into either group A, B or C. So how do you know which category to put inventory under? It’s based on the 80/20 rule, also known as the Pareto Principle.
The Pareto Principle
Category A: Inventory under this category brings in the most money and is only a small amount of your total inventory. This is the crème de la crème of your stock. It’s only 20 percent of your inventory but brings in 70 percent of total revenue. Category A inventory is given the most amount of attention and has tight ordering controls in place.
Category B: Unlike Category A inventory, this B inventory is not vital for your business to survive, but it still matters. It’s 30 percent of your stock with 25 percent revenue.
Category C: Inventory categorized under C is 50 percent of your products with 5 percent revenue. This inventory doesn’t bring in as much profit as A and B, but it’s consistent. Inventory controls are pretty loose here since it brings in such a small amount of income.
If your company offers services or products that all vary dramatically in price, such as a landscaping company, this will be an effective model for you.
A good example is Amazon, whose products cover a large range of prices. Not every item you see listed on their website is in stock. That would lead to incredibly high holding costs, making it difficult to turn a profit. So instead they order inventory based on what they see with their ABC category guidelines.
The downside to this inventory control model is that you have to categorize the right inventory correctly in order for it to work. Otherwise you’ll be putting all your inventory control attention into a product that isn’t bringing you the most money.
Inventory Controls Models Start with Inventory Management Systems
Putting your inventory control procedures into practice means having the best inventory management software system. With Sortly, track your inventory levels in real-time and get alerts when you need to place an order. Keep your business running like a well-oiled machine regardless of which inventory control model you use. This is inventory management made easy.
Get Started with Sortly for Free!