Inventory Spreadsheet

Urgent Care Supply List: Downloadable Checklist

January 9, 2023 • 4 min read

Are you looking to organize your urgent care center? No matter what inventory management system your business uses, the key to keeping your center organized and well-stocked is understanding what you need, where it is, and how much you have on hand.

This article will provide a sample template of an urgent care supply list and an urgent care equipment list. These inventory spreadsheets are designed to help your urgent care center organize its inventory and equipment more efficiently. Best of all, these spreadsheets are free to use—and can easily be bulk uploaded into an inventory management app when your business is ready to upgrade. 


What supplies do urgent care centers stock?

Urgent care centers stock many supplies required to diagnose and treat patients and run a successful business. Everything from personal protective equipment to strep throat tests to alcohol swabs to printer ink will be on an urgent care center’s supply list. 

In general, urgent care centers stock supplies from the following categories:

  • Emergency supplies
  • Face masks, goggles, gloves, and other PPE
  • Housekeeping supplies
  • Office supplies
  • Hygenic supplies, including antibacterial soap and rubbing alcohol
  • Needles and syringes
  • Medications
  • Wound and skin care supplies
  • Testing and screening supplies
  • Incontinence products
  • Food and beverages, such as juice and crackers

Related: How One Emergency Medical Services Company Uses Sortly to Track Medical Supplies, PPE


What equipment do urgent care centers maintain?

Most urgent care centers maintain a long list of medical equipment and technology categorized as fixed assets. From ultrasound machines to room furnishings to mobility assistance equipment, these assets tend to be expensive—and businesses expect to retain them for many years.

Many urgent care centers maintain equipment that falls under some of these categories:

  • Computers, printers, and other devices
  • Software licenses
  • Mobility assistance, such as wheelchairs and walkers
  • Room furnishings, including examination chairs
  • Tools and equipment, including scales and sterilizers

Related: A Guide to 5 Types of Equipment Maintenance


What is the best way to track supplies and equipment for an urgent care center?

Three different inventory systems allow your team to organize and manage your urgent care center’s inventory. These are:

Generally, a written inventory list tends to be too labor-intensive and tedious for most urgent care centers to maintain consistently. Most urgent care centers agree that flexible, intuitive inventory management software offers the most scalable, quickest solution to keeping inventory organized.

That being said, an inventory spreadsheet is often a good starting point despite being prone to human error. Plus, while a spreadsheet cannot properly display images or be linked to barcodes or QR codes, it remains a quick, inexpensive way for an urgent care center to begin organizing its inventory. 

These spreadsheets can help urgent care centers make sense of their business’s inventory and give them a headstart on upgrading to a digital inventory solution. That’s because inventory apps like Sortly offer a quick, painless “bulk import” feature that allows businesses to import data from spreadsheets right into the inventory software in a few clicks.  

Once your urgent care center optimizes its inventory management strategy, it will enjoy benefits such as:

  • Reduced missing or lost inventory, also known as inventory shrinkage
  • Reduced overordering and obsolescence 
  • Reduced carrying costs—leading to increased profitability
  • Better stocked storage closets and exam rooms, leading to faster turnover and increased profitability
  • A better-run business that can focus on caring for patients, not tracking down a stethoscope 


Free downloadable urgent care supply and equipment list

Ready to get your urgent care center organized? If you’re not prepared to try inventory software today, start with our free urgent care supply and equipment template. 

This spreadsheet—available as both a Google Sheet and as a downloadable Excel file—features some of the most common supplies and equipment urgent care centers keep on hand. Feel free to customize it however you’d like. If and when you’re ready to switch to software, simply bulk import the data into an inventory app like Sortly to unlock even more benefits of great inventory management.

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About Sortly

Sortly is a top-rated inventory management software solution designed to help urgent care centers track inventory in a fraction of the time. Whether your urgent care center has locations all over the country or only one or two locations, Sortly can help your team track supplies and equipment quickly, accurately, and precisely. 

With the help of key features like barcode and QR code scanning, low stock alerts, and the ability to track expiration dates and high-value assets as they depreciate over time, your urgent care center can enjoy all the perks of well-managed inventory—without all the stress of tracking each item manually.

Ready to give Sortly a try? Start a free, two-week trial of our most premium features today.