Keep Maintenance in AppFolio. Gain Deeper Control of the Inventory Behind it with Sortly.

Connect AppFolio work orders to the inventory that supports them. With our AppFolio Stack™ integration, maintenance teams get a simple, scan-first way to record inventory usage. Operations teams get greater visibility across properties, storage locations, vehicles, technicians, and work orders.

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Deeper inventory control, connected to AppFolio

Connect inventory activity to the work

Maintenance inventory rarely lives in one place. Without a connected inventory workflow, usage can go unrecorded, quantities can fall out of sync, and operations teams are left piecing together what happened after the work is done.

Sortly connects inventory activity to the AppFolio work order—without changing how your team manages maintenance.

Capture inventory usage once

Give technicians a simple, scan-first way to record inventory activity in Sortly while keeping the corresponding AppFolio work order up to date.

That means less duplicate entry, fewer missed updates, and less time spent reconciling inventory and work-order records after the work is done.

Dedicated inventory management that complements AppFolio

Keep managing properties, work orders, scheduling, vendors, residents, and financial workflows in AppFolio.

Sortly adds dedicated inventory control behind the work, so you can strengthen your inventory operation without moving maintenance into another operating platform.

How the integration works

Together, Sortly and AppFolio help teams connect the inventory behind maintenance to the work it supports—without adding unnecessary complexity to the maintenance workflow.

1. Get connected without starting from scratch

Your existing AppFolio inventory and active work orders are brought into Sortly when you initially connect—so your team can start with the records already in place.

2. Connect inventory to AppFolio Work Orders

Each new AppFolio work order automatically creates a matching Sortly Job, giving your team one structured place to track the physical items supporting the work.

3. Record inventory activity in Sortly

Technicians can scan or select items as work happens, making it easier to keep quantities and usage current.

4. Send usage back to AppFolio

Item names and quantities recorded for the Job are automatically sent to the related AppFolio work order, while detailed inventory information stays in Sortly.

5. Stay aligned through closeout

When the AppFolio work order closes and the records align, the matching Sortly Job completes automatically. If something doesn’t match, Sortly surfaces the discrepancy so your team can review it before completing the Job.

More than work order usage tracking

Go beyond tracking what was used on a single work order. The AppFolio Stack integration connects inventory to maintenance work orders. Sortly helps you manage the broader inventory operation that supplies, supports, and replenishes that work.

Use Sortly to manage any asset at any location from parts, and supplies to keys and appliances with:

Barcode and QR-code scanning
Visual item records and custom fields
Flexible locations and inventory organization
Purchase orders and pick lists
Stock counts and low-stock alerts
Item movement and usage history
Permissions and reporting
Mobile access for teams in the field

From receiving and replenishment to storage, movement, usage, return, and counting, your team gets one place to keep inventory organized and records current.

How Sortly delivers in the field

Property Maintenance Task

With Sortly you can

Property Maintenance Task Central warehouse to work order

With Sortly you can Track inventory as it moves from central or regional stock into the maintenance work it supports.

Property Maintenance Task Property and stockroom inventory

With Sortly you can See what each property, maintenance shop, or storage location has available and what needs to be replenished.

Property Maintenance Task Technician and vehicle inventory

With Sortly you can Manage parts, supplies, tools, and equipment assigned to technicians or stored in service vehicles.

Property Maintenance Task Consumable parts and reusable equipment

With Sortly you can Track parts and materials that get used on work orders alongside tools and equipment that need to come back, move somewhere else, or be reassigned.

Property Maintenance Task Appliances, keys, and other property assets

With Sortly you can Keep serialized and reusable property assets organized alongside everyday maintenance inventory.

Frequently Asked Questions

Does Sortly replace AppFolio?

No. Keep using AppFolio to manage properties, work orders, scheduling, people, vendors, and financial workflows. Sortly adds a dedicated inventory layer for managing the physical items that support maintenance work.

Is Sortly a maintenance management platform?

No. Sortly is not a replacement for maintenance scheduling, dispatch, inspections, preventive maintenance, make-ready management, or other maintenance-management workflows.

Sortly gives teams deeper control over the physical inventory behind that work.

What kinds of inventory can teams manage?

Teams can track parts, supplies, materials, consumables, tools, equipment, appliances, keys, safety items, and other operational assets.

Sortly can manage both items that get consumed during work and reusable items that need to be returned, moved, or reassigned.

How easy is it to get started with the integration?

Getting started is straightforward. Once the integration is connected, your existing AppFolio inventory is imported into a dedicated AppFolio Inventory folder in Sortly, and active AppFolio work orders are brought over as Sortly Jobs. Your team starts with key information already in place instead of rebuilding it manually.

Which Sortly plan includes the AppFolio Stack integration?

The AppFolio Stack integration is available to customers on a Sortly Enterprise plan.

Can technicians update inventory from the field?

Yes. Technicians can use Sortly’s mobile app and barcode or QR-code scanning to find items and record inventory activity where the work happens.

What information is sent back to AppFolio?

When technicians record item usage for a connected Sortly Job, the relevant item name and quantity are automatically sent to the related AppFolio work order. More detailed inventory information remains in Sortly.

What happens when an AppFolio work order closes?

When the AppFolio work order closes and the records align, the matching Sortly Job completes automatically.

If quantities or statuses don’t align, Sortly flags the discrepancy so your team can review and resolve it.

Get started with Sortly today.

Give your team an easier way to capture inventory usage, keep work order records aligned, and stay ahead of restocking and inventory needs across your properties.